The cost of ProofHub’s Essential plan is $45 a month. The plan supports unlimited users and up to 40 projects. However, Proofhub has no free plan. Also, Gantt charts are just one of its many views. If these limitations do not suit your needs then what are the best ProofHub alternatives to consider?
What Is the Best Alternative to ProofHub?
It depends on your needs and suitability. ProofHub has no free plan at the moment. It also limits its Essential plan to 40 projects only. Gantt charts in ProofHub are one of the tool’s several views. This list gives you 11 tools including free options as well as GanttPRO, which focuses on Gantt charts. Here is a quick look at the top alternatives before we go into the details of each one.
Key takeaways:
- ProofHub’s $45 flat-rate plan works for large teams but the 40-project limit and lack of a free plan may make some users look elsewhere.
- Nine of the 11 tools offer a free plan but each tool’s free plan has its own limits.
- Paid plans start at $7 per user per month for GanttPRO and go up to $57 for Scoro.
We checked all prices on the vendors’ own websites in October 2026. First, let’s look at ProofHub and what it offers.
ProofHub: What It Is and Who Uses It
ProofHub is a work management tool that brings tasks, files, team chats and proofing all in one place. It was launched in the year 2012 and has an office in Covina, California. Its website does not name a legal entity or provide the number of users. It has shared that it serves users in more than 141 countries.
ProofHub serves teams involved in marketing, creative, design, product development and education. Creative teams can review files and give feedback in one place instead of using email. Marketing and product teams can view work as boards, tables, Gantt charts or calendars. Education teams can use announcements, chat and shared files.
The Essential plan costs $45 a month with annual billing. The Ultimate Control plan costs $89 a month.
But why does this approach work? Research by Locke and Latham (2002) found that clear goals work better than vague instructions such as “do your best.” Feedback on progress also helps people meet their goals. ProofHub supports this approach through assigned tasks, due dates and reports.
How I Chose Alternatives to ProofHub
While considering alternatives to ProofHub, I looked at ProofHub’s main features. These features include task views, Gantt charts, time tracking, file sharing and flat-rate pricing. I only shortlisted tools that provide features that are similar to ProofHub. I also checked integrations of all the alternatives because ProofHub connects with Slack, Dropbox and QuickBooks.
Finally, I compared each tool’s price with ProofHub’s $45 flat fee. I also checked whether the tool has a free plan or trial.
Here are the 11 tools:
- GanttPRO: A Gantt chart software that is built for project planning.
- Nifty: Task boards with links to GitHub, Slack and Figma.
- Everhour: Time tracking that is linked to projects and tasks.
- Avaza: Project management, timesheets and invoices all in one tool.
- MeisterTask: A task board tool from MeisterLabs.
- Worklenz: An open-source tool with a self-hosted option.
- Scoro: Business management software that covers quotes, projects and billing.
- Instagantt: Gantt chart software that syncs with Asana.
- Podio: A flexible platform built around custom apps and workspaces.
- Teamwork.com: Project management software with a free plan for up to five users.
- Hubstaff Tasks: A task management tool that works with Hubstaff time tracking.
1. GanttPRO
GanttPRO was started in 2014 but it made its first sale in 2015. DPM Solutions Sp. z o.o., based in Kraków, Poland owns it. Its website says it serves over one million users.
Why this tool is an alternative to ProofHub:
ProofHub offers Gantt charts as one of several ways to view tasks. GanttPRO focuses specifically on Gantt charts and project planning.
Optimally suited for:
Agencies and software teams that need to plan tasks, set links between tasks and track project timelines.
Pricing:
The Core plan of this software costs $7 per user per month, The Advanced plan costs $10 and the Business plan costs $17. These prices apply to annual billing. Enterprise costs $25 per user per month under a limited offer for teams of five or more individuals. GanttPRO also offers a 14-day trial.
Pros and Cons:
Pros:
- The product is focused entirely on Gantt Charts
Cons:
- There is no free plan for the tool.
Integrations:
GanttPRO connects with Slack, Google Drive, Jira Cloud, OneDrive, Microsoft Project, Microsoft Teams and Microsoft Excel.
2. Nifty
Nifty states that more than 20,000 teams use the platform. The company does not specify when it was established.
Why this tool is an alternative to ProofHub:
Nifty covers all requirements related to day-to-day project tasks and offers a free plan for small teams.
Optimally suited for:
Small agencies and product teams that want to start with a free plan.
Pricing:
The tool’s free plan supports unlimited members, 100 MB of storage and two active projects. The Pro plan starts at $10 per member per month while the Business plan starts at $16 per member per month for teams with fewer than seven members. A flat-rate Pro plan costs $79.
Pros and Cons:
Pros:
- The free plan has no limit on the number of team members.
Cons:
- The 100 MB storage and two-project limit may not meet the needs of growing teams.
Integrations:
Nifty can be connected with GitHub, Slack, Figma, Google and Zoom. It also lets teams import data from different tools including Asana, Jira, ClickUp and Trello.
3. Everhour
Everhour was founded in 2015 and currently serves thousands of teams across more than 70 countries. The company has not provided an exact user count or a separate launch date for the tool.
Why this tool is an alternative to ProofHub:
ProofHub offers time tracking as one of its features. In Everhour, the focus is on time tracking but it also has tools to manage projects and tasks.
Optimally suited for:
Agencies and freelancers who bill clients by the hour.
Pricing:
The free plan supports up to five users. The Team plan costs $8.50 per user per month with annual billing and requires at least five users. Everhour also offers a 14-day trial for its paid plans.
Pros and Cons:
Pros:
- The free plan includes time tracking, reports and data export.
Cons:
- You need a paid plan to integrate the tool with other software.
Integrations:
Everhour has 42 integrations listed on its website including Asana, Basecamp, ClickUp, GitHub, Jira, Slack, Trello, QuickBooks and Xero.
4. Avaza
According to Avaza, it is trusted by 60,000+ businesses in over 150 countries. It has not given any founding year or launch date.
Why this tool is an alternative to ProofHub:
ProofHub sends timesheets out to FreshBooks or QuickBooks. Avaza handles projects, time and invoices inside one account.
Optimally suited for:
Small service businesses and consultancies that bill clients.
Pricing:
It is free for 5 active projects. The tool’s Startup plan costs $11.95 a month if payment is given monthly or $9.96 a month if payment is given annually. Basic is for $23.95 or $19.96 and Business is for $47.95 or $39.96 depending on whether you opt for monthly or annual pay. A 14-day trial is offered.
Pros and Cons:
Pros:
- It lets users manage work and billing in one place.
Cons:
- Free is limited to just 5 projects and 100 MB.
Integrations:
It integrates with 500+ apps, including Zapier, GitHub, Stripe, Xero, Google Workspace and Dropbox.
5. MeisterTask
MeisterTask is a tool created by MeisterLabs, which was founded in 2006. The tool was launched in 2015. Meister reports that more than 40 million users benefit from its products.
Why this tool is an alternative to ProofHub:
Like ProofHub, MeisterTask offers a board view for tracking tasks. This layout is suitable for teams that want a simple way to manage work.
Optimally suited for:
Marketing and software teams that like to use Kanban boards to track and manage their tasks.
Pricing:
There is a free plan for up to three projects. Pro costs €17.50 per user per month or €13.50 per month on a yearly payment plan. Business is available for €31 or €24 for monthly and yearly subscription respectively.
Pros and Cons:
Pros:
- The free plan allows users to add unlimited tasks.
Cons:
- Free is limited to three projects while paid plans are priced per user.
Integrations:
Zapier, Jira, Slack, Microsoft Teams, Google Drive, Dropbox and OneDrive.
6. Worklenz
According to Worklenz, the platform serves more than 10,000 users across the world. There is no publicly available launch date.
Why this tool is an alternative to ProofHub:
Just like ProofHub, it targets agencies. It also has an open-source version you can host yourself for free.
Optimally suited for:
Agencies and small teams that need to have control over their data.
Pricing:
This tool is free for unlimited users and 3 active projects. Pro is $69 a month for 15 users and Business is $99 for 25 users. Extra users cost $5.99 each. The self-hosted version of this software is free.
Pros and Cons:
Pros:
- Pricing is advertised by team rather than by user.
Cons:
- The site names no specific integrations.
Integrations:
The pricing page lists no integrations by name. Custom integrations are provided with the Enterprise plan.
7. Scoro
Scoro was founded in 2013 in Tallinn, Estonia. Its website does not state a launch date or current user count.
Why this tool is an alternative to ProofHub:
There is more to Scoro than just task management. The tool also lets teams work on quotations, billing and project management in one place.
Optimally suited for:
Agencies and consultancies that want their projects and finances organized in one place.
Pricing:
The price of this tool is $17 to $57 per user per month. The exact price will depend on the combination of features that you chose. There is a requirement of a minimum of 5 users. Plus, there is a 14-day trial for paid plans.
Pros and Cons:
Pros:
- Users get quotes, projects and billing in one place which is quite convenient.
Cons:
- Teams with less than 5 members cannot use the tool. Plus, the price increases with each feature.
Integrations:
Google Calendar, Xero, QuickBooks, Stripe, Jira, HubSpot, Salesforce, Dropbox and Zapier and 40+ others.
8. Instagantt
Instagantt was founded in 2013 and has 500,000+ users at present. There is no separate launch date available.
Why this tool is an alternative to ProofHub:
It provides Gantt charts plus two-way sync with Asana.
Optimally suited for:
Users working on Asana as well as small teams that need planning tools.
Pricing:
The tool is free for one user and 3 Asana projects. Individual plans are $10 per month on annual billing or $12 per month on monthly billing. The price of Teams plan is $20 or $24 and it includes three collaborators. Standalone accounts have 7-day trials.
Pros and Cons:
Pros:
- The two-way Asana sync updates your data in real time.
Cons:
- The free tier supports only one user and three projects.
Integrations:
Instagantt works with Asana and supports CSV imports from Excel and Google Sheets. Users can also sign in with Google or Apple.
9. Podio
Podio was created in Denmark in 2009 and was officially launched in March 2011. There is no user count available for the software.
Why this tool is an alternative to ProofHub:
Podio lets you build your own apps and workspaces. You can set up tools according to your needs instead of using fixed views.
Optimally suited for:
Teams with unusual processes and needs such as sales or operations.
Pricing:
Podio is free for up to 5 users and 100 items. The price of Plus is $11.20 per user per month. For Premium the price is $19.20 per user per month. API add-ons cost extra starting at $23 a month.
Pros and Cons:
Pros:
- You can customize the apps to fit your processes.
Cons:
- The free plan limits the number of items at 100.
Integrations:
Podio offers an API, an App Market and partner extensions from smrtPhone and Plecto.
10. Teamwork.com
Teamwork.com was founded in 2007 in Cork, Ireland. The company’s first product was launched on October 4, 2007. Currently, Teamwork has 20,000+ firms as its clients according to its homepage.
Why this tool is an alternative to ProofHub:
It covers tasks, projects and client work, and a free plan lets small teams start without paying.
Optimally suited for:
Client service teams and agencies that are currently juggling many accounts.
Pricing:
The tool is free for up to 5 users and 5 projects. The cost of the Basic plan is $9.99 and for the Accelerate plan it is $24.99 per user per month but billed yearly. Both plans come with a 14-day trial.
Pros and Cons:
Pros:
- The free plan provides users with API access.
Cons:
- The tool’s free plan is limited to 5 projects and 100 MB of storage.
Integrations:
Its homepage states that there are 150+ integrations but provides no names.
11. Hubstaff Tasks
Hubstaff was founded in 2012 and reportedly has 140,000 users. It does not provide any launch date for Hubstaff Tasks.
Why this tool is an alternative to ProofHub:
Within the software there are task boards like the ones in ProofHub. These tools are integrated with Hubstaff's time tracking. So, teams can view tasks and work in one place.
Optimally suited for:
Remote teams that already use Hubstaff for time tracking.
Pricing:
Hubstaff Tasks is free for 5 or fewer users. The pricing page provides details of Basic and Premium plans and has listed both as free for now. So, you should check the price before you buy.
Pros and Cons:
Pros:
- It costs nothing as of now.
Cons:
- "Free for now" means the pricing may change in the future.
Integrations:
As per the website, there is just one integration namely Hubstaff's own time tracking software, which provides detailed reports.
So which ProofHub alternative is the best fit?
Every team has different needs. If you want a free plan to start with, you can consider Nifty, Worklenz and Teamwork.com. If billing is important to you, Avaza and Scoro may meet your needs. If you already use Asana in your workflows, Instagantt can provide timelines and Gantt charts. Out of all these, GanttPRO is the best alternative to ProofHub.
In GanttPRO, Gantt charts are the focus rather than one of the many views. The paid plans start at $7 per user per month.
More than a million project managers already use GanttPRO. You can test it out with a 14-day trial and see if it meets your team’s requirements.
